Unit 207 Use Electronic Message Systems

KNOWLEDGE & UNDERSTANDING QUESTIONS Unit 207 Use Electronic Message Systems Learning gist 1 Learners Name xxxxx Signature Assessors Name Signature go out 31/1/12 Learning Outcome 1 Understand the subprogram of electronic content systemsDescribe the main types of electronic meat systems The main types of electronic gist systems are email, fax and instant message chat. Describe the variant features of electronic message systems Emails come direct to your pc and are easily accessible. telecommunicate machines send information electronically but relayed at the other end in paper form. moment messaging chat pops up on the computer screen when you receive a message. 1. 3 condone the purpose of keeping an electronic message system up to date (ie why is it important)Old emails take up space and should be deleted when finished with in order to free up space. Also, under the data security department act, we should only keep patient information for as long as it is needed s o therefrom it is important that once we no longer need the email, that we destroy it. 1. 4 Describe how to use an electronic message system to check and delete or discard messages Email systems work in different ways, when I get an email, my computer displays an envelope in the task bar area, plays a sound and likewise pops up on my screen to let me know that I have mail.To delete a message when I am meditateing the message, there is an X which I screwing click on and the message will delete, if I am in my inbox, I can spotlight on the email to be deleted and right click to delete, to delete multiple messages I can click on the Ctrl key and highlight all messages to delete, then right click and select delete. 1. 5 Explain the purpose of leaving plunder messages for others( ie why is it important) Leaving clear messages increases the chances of the email being opened by the recipient and read and understood.If you use a clear subject for the email, the recipient will have an u nderstanding of what the email is virtually and prioritise it. It is important that the opening sentence of the email is clear and specific so the recipient can understand and decide their course of action. It is also important to check the grammar and spelling of the email and not use abbreviations that the recipient will not understand. Do not use CAPITALS AS IT LOOKS LIKE YOU ARE SHOUTING. pic